AB1825 & SB1343 Compliant Harassment Prevention Training Solutions Available ORDER NOW
Employers Group

(800) 748-8484

serviceone@employersgroup.com
Get Started Login
Employers Group

(800) 748-8484

serviceone@employersgroup.com
Get Started

  • Case Study on Work from Home as a Reasonable Accommodation

    Employers Group | 05/19/2021 | Blog, COVID-19, Featured

    10th Circuit Decision May Affect Work-from-Home Requests After Pandemic Ends

    As COVID-19 vaccinations increase and states ease pandemic-related restrictions, many employers are beginning to plan for employees to return to the office. But not all workers may want to return, and some  might ask to work remotely because of ongoing concerns about the virus  in light of underlying health conditions or simply a fear of becoming  infected. It remains to be seen how courts will address the issues under the Americans with Disabilities Act (ADA) and state law, but the U.S.  10th Circuit Court of Appeals (which covers Colorado employers) recently provided useful guidance in a case addressing a prepandemic accommodation issue.

    Facts

    Joan Unrein worked at the Colorado Plains Medical Center as a clinical  dietitian. At some point, she became legally blind. The hospital  accommodated her blindness at work with special magnifying equipment,  but her transportation issues were more problematic.

    Unrein, who lived about 60 miles from the hospital, couldn’t drive  herself to work or secure a ride service or public transportation, so  she had to rely on friends and family. As a result, her ability to get  to and from work was inconsistent, leading her to request a flexible  schedule.

    The hospital accommodated Unrein’s request, but with limitations to  ensure the flexible schedule didn’t adversely affect patient care or  place undue burdens on other employees. After 15 months, the hospital  concluded her efforts to be physically present at the facility on a  regular, predictable schedule weren’t working. Her performance declined, as did patient satisfaction scores.

    Consequently, the hospital ended Unrein’s flexible schedule  arrangement. She then asked the employer to reinstate her request and  later to telecommute full-time.

    While the requests were pending, Unrein sought and the hospital  approved a full-time medical leave (for issues unrelated to her  blindness). After seven months, she was approved for long-term  disability and Social Security benefits. At that point, the hospital  terminated her employment.

    Unrein’s claims

    Unrein sued the hospital, claiming it violated the ADA by failing to  accommodate her. The Act generally requires employers to engage in the  interactive process with, and provided reasonable accommodations to,  disabled individuals, subject to limited exceptions. For example, an  accommodation isn’t required if it poses an undue hardship on the  employer.

    In Unrein’s case, the analysis turned on whether physical presence at  the hospital on a set, predictable schedule was an essential job  function of the clinical dietitian position. Employers need not  eliminate an essential job function because that isn’t considered a  reasonable accommodation.

    10th Circuit’s ruling

    Ultimately, the 10th Circuit agreed with the trial court that being at  work on a predictable schedule was an essential job function. Employers  bear the burden of proving certain job functions are essential. To do  so, they must show the task or function is job-related, uniformly  enforced, and consistent with business necessity.

    Unrein’s duties involved close contact with patients. The hospital’s  negative experience with her less predictable on-site schedule no doubt  helped convince the court that being on-site on a set, predictable  schedule was an essential job function.

    The 10th Circuit also noted Unrein sought an accommodation because of  her transportation barrier, but transportation to and from work isn’t an essential function or privilege of employment. Indeed, the court  pointed out a nondisabled worker whose car broke down would be in no  different position than Unrein, and the individual would have no greater rights to a flexible schedule. Unrein v. PHC-Fort Morgan, Inc., — F.3d —, 2021 U.S. App. LEXIS 10145 (10th Cir., Apr. 8, 2021).

    Lessons learned

    Unrein’s case reaffirms that when you work with employees and attempt  to accommodate them, you are often better able to defend against claims  than if you summarily deny a request. The 10th Circuit also reaffirmed  you don’t have to eliminate essential job functions, which can include  being physically present at work on a set, predictable schedule.

    Still, the 10th Circuit’s ruling isn’t a blanket authorization for you to mandate all employees return to the office, without exception, when  the pandemic ends. If an employee asks to work remotely and suggests  it’s because of a medical issue or impairment, you should engage in the  interactive process and determine whether physical presence at the  office is essential. That analysis will almost certainly require your  organization to critically review any impacts (positive and negative) of relying on a remote workforce since the pandemic began.

    Article curtesy of content partner BLR.  Author, Mark Wiletsky, is a partner in and practice group leader for Holland & Hart LLP’s labor and employment practice group.