California’s Mandatory Pay Data Reporting Portal is now Open
It is T minus 40 days and counting to the deadline for all private-sector employers with 100 or more employees, with at least one employee in California, to report pay and hours worked by employees by race, ethnicity, and sex in ten different job categories to the DFEH.
With the March 31st deadline looming, California employers are now able to begin reporting their pay data, as the DFEH’s Pay Reporting Portal opened as of February 17th. Employers can go to the California Pay Data Reporting page for a user guide, templates, FAQs, and access to the portal.
As a reminder, the reports to the DFEH will include:
- For each establishment, during the Snapshot Period (The number of employees by race, ethnicity, and sex in each of ten job categories; The number of employees by race, ethnicity, and sex, whose annual earnings fall within each of the pay bands used by the United States Bureau of Labor Statistics in the Occupational Employment Statistics survey.)
- For the entire Reporting Year, the total number of hours worked by each employee plus the hours the employee was on any form of paid time off for which the employee was paid by the employer (such as vacation time, sick time, or holiday time).
- The employer’s name, address, headquarters’ address (if different), California and federal Employer Identification Number, North American Industry Classification System (NAICS) code, Duns and Bradstreet number, number of employees inside and outside of California, number of establishments inside and outside of California, and whether the employer is a California state contractor. If applicable, the name and address of the employer’s parent company or parent companies.
- For a multiple-establishment employer, each establishment’s name, address, number of employees, and major activity.
- A certification that the information contained in the pay data report is accurate and prepared in accordance with Government Code section 12999 and DFEH’s instructions, and the name, title, signature, and date of signature of the certifying official.
- The name, title, address, phone number, and email address of someone who can be contacted about the report.
Given that this will be the first time through this, employers are advised to access the portal early to being completing their entry.